If you’re not a resident of the UK but have a limited company registered in the UK, there’s a good chance you have been asked to provide “apostilled documents” for one reason or another. In this post, we are going to cover what an apostille certificate is, how you can obtain one and some of the reasons you may require one.
What does “apostille” mean?
An apostille is a certificate that is issued by the Foreign, Commonwealth and Development Office (FCDO) in the United Kingdom to legalise an official company document.
This process certifies that the document in question is an official and authentic limited company document from the UK, so that the document may be used overseas. This confirms the validity of a document, the signature(s) present on the document and the stamp or seal applied.
It is important to be aware that an apostille certificate is only able to certify that it is a genuine document. It cannot indicate whether or not the contents of the document itself are correct.
What does the certificate look like?
The certificate is a piece of paper that is glued to the back of the document being certified. It will also have an embossing of the apostille seal, which is applied to the certificate and goes through to the document itself. If a document is double-sided, the certificate will be placed in the most appropriate space on the document.
The certificate is typically glued to the document across only one edge. This allows for the certificate to be lifted, similar to a page in a book, to ensure that all text in the document remains readable.
Typically, an apostille certificate will contain the following 10 sections:
- Country – “United Kingdom of Great Britain and Northern Ireland”
- Name of the person signing the document
- The capacity in which the person is signing the document, such as a solicitor
- Bears the Seal/stamp of – this section will be blank if not applicable
- Place issued
- Date issued
- “By Her Majesty’s Principal Secretary of State for Foreign and Commonwealth Affairs”
- Certificate number
- Stamp of the issuing authority
- Signature of the officer for the issuing authority
Why do non-residents need apostille certificates?
Non-residents of the UK typically require their company documents to be legalised when opening a business bank account in their own country, or if they are looking to open an overseas branch.
Opening a business bank account in the UK can be challenging if you do not live here. Many banks will either require you to be a resident or to travel to the UK to set up an account. Because of this, it can sometimes be easier and more practical for the officers of a company to set up a business bank account in the country they live in.
Each bank has its own separate requirements for the documents that need to be apostilled. As a result, you should always check on exactly what is required. This will help prevent the wrong document from being apostilled, thereby delaying the opening of an account.
Where can you use apostilled documents?
Apostilled documents are accepted in 121 countries. These are the countries that are party to the 1961 Hague Convention. This treaty allows for public documents issued within a country to be certified as authentic by a designated authority of the State in which the document was issued.
Once a document has been apostilled, all participating countries to the 1961 Hague Convention will then accept the document as authentic. This is advantageous, as it removes the need for the document to be certified again by the country in which the document is intended to be used.
Which documents are apostilled?
Whilst each bank or government organisation will have its own requirements on which documents should be apostilled, the most common documents tend to be those issued by Companies House. These include:
- Certificate of Incorporation
- Memorandum and Articles of Association
- Certificate of Good Standing
- Change of Company Name Certificate
- Annual accounts
- Companies House forms, for example – AP01, CS01, IN01
If you’re looking to get a document apostilled, we provide an Apostilled Document Service for just £99.99 plus VAT per document. We will have your document certified by a solicitor (if required), legalised by the FCDO and provide you with a scanned copy of the certificate, before sending it to you free of charge via Royal Mail Special Delivery in the UK, or by International Tracked and Signed for an additional cost of £13.00.
We hope you found this post of interest. If you have any questions regarding apostille documents or our service, please be sure to leave them in the comments.