Setting up a business email address is very simple. The process is exactly the same as setting up any other kind of email account.
You can create a free email account with providers such as Hotmail, AOL, Gmail, Yahoo, etc. However, it’s better to set up a professional business email address through a domain name provider or web hosting company. This will allow you to create a branded email address with a custom domain extension.
For example: email@example.com will create a much better impression than something like firstname.lastname@example.org.
Using your business name as a domain extension will help you to establish a unique corporate identity, improve your professional image, and add credibility to your limited company or small business.
With a domain extension, you can also organise the internal structure of your business more efficiently because you will be able to set up separate email addresses for different departments, rather than all emails being sent to and from a single address.
Register a domain name
You can register a domain name online in a matter of minutes for a low annual fee. Simply do a keyword search for ‘domain name registration UK’ and you will be presented with a number of popular ICANN accredited registrars like GoDaddy, Names.co.uk, Nominet, and 123-reg.
Most registrars will give you the option of setting up an email account at the same time as registering a domain name. It is best to choose a domain name that matches the name of your business. You can also use the domain name for your website address. This uniformity will create a strong brand image and improve your online presence.
Setting up a business email address without domain name registration
Depending on the type of business you have, you may simply wish to set up a business email address without registering a domain name. This is often the case with many sole traders who work with just one or two clients and do not require a web presence.
Many of these accounts are free of charge. UK Mail Exchange, Mail.com, Gmail, and Freeola are all popular choices, some of which will allow you to personalise your business email address with a professional extension.