A ‘SAIL address’ is a Single Alternative Inspection Location where a company or LLP can keep its statutory records and make them available for public inspection. You do not need to use one if you don’t need to. It is simply used for convenience as an alternate inspection location to the registered office.
If you do use one, it must be situated in the same UK jurisdiction as your registered office. You must tell Companies House and provide a list of the statutory records kept at the SAIL. If you do not use one, you are legally required to keep all statutory records at your registered office.
- What is the difference between a SAIL address and a registered office address?
- Can a SAIL address be anywhere in the world?
- What records and registers can be kept at a SAIL address?
- Do I have to make my company records available for inspection?
- Will Companies House send my company mail to a SAIL address?
- How to register or change a SAIL address with Companies House
What is the difference between a SAIL address and a registered office address?
A registered office is mandatory. It is the official address of a limited company where mail and legal notices from UK government agencies, such as Companies House and HMRC are delivered. This address is placed on the public register of companies. All statutory records must be kept at the registered office unless a SAIL address is used.
A single alternative inspection location is optional. It is an address other than the registered office where a company’s statutory records can be stored and inspected. If you decide to use one, you must provide the details for Companies House and tell them what records are kept there. This information will be placed on public record.
Can a SAIL address be anywhere in the world?
No, a SAIL address has to be in the same country or jurisdiction as the registered office. This is the UK jurisdiction where your company is incorporated. i.e. England and Wales, Wales only, Scotland or Northern Ireland.
A SAIL address can be changed at any time as long as it stays in the same UK jurisdiction.
What records and registers can be kept at a SAIL address?
The company records and registers that private limited companies can keep at a SAIL address include:
- Register of members (shareholders and guarantors)*
- Register of directors*
- Register of directors’ residential address
- Register of secretaries*
- Register of debenture holders*
- Register of People with Significant Control*
- Register of charges and instruments creating charges*
- Copies of resolutions
- Minutes of general meetings
*These registers must to be made available for inspection.
Do I have to make my company records available for inspection?
Yes, private limited companies must make their statutory records and registers available on every normal working day.
Anyone who wishes to inspect a company’s registers (be they members of the company or otherwise) should be supplied with the registers within five days of the request being received must give notice of at least two working days in the circumstances set out in the Companies (Company Records) Regulations 2008, or at least ten working days in all other cases.
Will Companies House send my company mail to a SAIL address?
Companies House (and other government agencies) will not send any statutory mail to a SAIL. All official government mail and legal notices will continue to be delivered to the registered office. If you wish to have your company’s official government mail delivered to your SAIL, you can simply change your registered office to that address. You must notify Companies House if you make any such changes.
How to register or change a SAIL address with Companies House?
You can register or change a SAIL with Companies House by submitting form AD02 via WebFiling. You must also file form AD03 to state which records have moved to the new location. Alternatively, you can notify Companies House using 1st Formations free Online Company Manager. The information will be delivered instantly through our secure software filing system. Simply login to your existing account through our website, or register online and import your company. You can also use this facility to update company details, report changes to Companies House and file/update confirmation statements.